PRIVACY POLICY

PURPOSE

Avatar Innovations is committed to maintaining the accuracy, confidentiality and security of the personal information of all individuals. This Privacy Policy describes how we collect, use, store, disclose and manage personal information 

SCOPE

Reference to 'you' or 'your' refers to everyone who is working for or with Avatar Innovations and this Policy applies to all directors, officers, employees, contractors, partners, participants and consultants. This policy also applies to customers, suppliers and all other individuals while they are conducting business with Avatar Innovations.

PRIVACY REQUIREMENTS

We collect and use personal information to allow us to manage our business and operations. Below is a summary of the types of information that we collect and a summary of what we use it for.

Personal Information

  • identification details such as current and previous full names, gender, date of birth, marital and family status, citizenship, tax information, banking information, and home contact information to administer payroll

  • resume or job application, background check information and reference verification to determine suitability for employment or promotion

  • performance appraisal, training records and disciplinary records to determine eligibility for salary increases, bonuses, incentive-based compensation and ongoing employment

  • attendance records to monitor attendance

  • medical information to determine physical and/or mental fitness for work

  • video and audio footage captured by surveillance cameras for to investigate potential crimes of workplace incidents

  • video and audio footage from videoconferences for training, educational or internal communication purposes provided with your consent

Disclosure of Personal Information

Your personal information will not be disclosed without your consent, except in the following situations:

  • Service Provider Arrangements: We may transfer or make available your personal information and personal employee information to our affiliates and other third parties who provide services on our behalf. We take steps to ensure that appropriate safeguards are in place by all affiliates and third parties.

  • Business Transactions: We may use and disclose personal information and personal employee information in connection with the proposed or actual financing, securitization, insuring, sale, assignment or other disposal of all or part of our business or assets, for the purposes of evaluating and/or performing the proposed transaction.

  • Legal: We may disclose personal information and personal employee information as part of criminal, administrative or regulatory proceedings or investigations, to meet legal, regulatory, insurance, audit, and security requirements, and as otherwise with your consent or as permitted or required by law (including as required by applicable Canadian and foreign laws applicable to us or our service providers).

Personal information does not include your business contact information, including  position name or title, business telephone number, business address, business e‑mail address, business fax number and other similar business information when used for business-related responsibilities.

Our Website

When you access or our website, it will automatically collect personal information about you, including: 

  • Log Information: the type of browser you use, access times, pages viewed, your IP address, and the page you visited before navigating to the Site

  • Location Information: such as information about your location from your browser;

  • Information Collected by Tracking Technologies: such as information collected by cookies, which are small files are sent to your computer when you visit a website, and session storage and local storage which store user preferences and other data locally in your browser.

This information is collected to improve web experiences, help run the website more efficiently, analyze website traffic and gather broad demographic information. Visitors agree that by using the Avatar Innovations website, they consent to the collection, use, disclosure and processing of personal information as described above. 

Third Party Links

Our website may contain links to other sites that we do not own or operate. We provide links to third party websites as a convenience to the user and these links are not intended as an endorsement of or referral to the linked websites. The linked websites may have separate and independent privacy statements, notices and terms of use, which we recommend you read carefully. We do not have any control over such websites, and therefore we have no responsibility or liability for the manner in which the organizations that operate such linked websites may collect, use or disclose, secure and otherwise treat your personal information.

Security of Personal Information

We maintain reasonable administrative, technical and physical safeguards appropriate for the sensitivity of the personal information we collect, use and disclose to protect against unauthorized access, use, modification and disclosure of personal information. We also have personal information retention processes designed to retain personal information for no longer than necessary or to otherwise meet legal requirements. Personal information that is no longer required is destroyed using secure means, including shredding paper records and permanently deleting electronic records.

RESPONSIBILITIES

Your responsibilities

  • Understand and follow our Privacy Policy

  • Ensure that you properly store personal information

  • Report all incidents of privacy violations

  • Understand and comply with retention schedules for information

Leader responsibilities

  • Ensure that everyone understands this Policy

  • Respond quickly and appropriately to any incidents. Get assistance when required.

Privacy Officer responsibilities

  • Design and deliver programs to ensure everyone understands the Policy and how to be compliant with it

  • Answer questions regarding the legislation and policy

  • Respond to privacy requests for information or privacy concerns raised

  • Follow up to ensure that issues have been addressed and resolved 

PROCEDURE

Access to Your Personal Information

You have the right to access, update, and correct inaccuracies in your personal information in our custody and control, subject to certain exceptions prescribed by law. You may request access, updates or corrections of inaccuracies by contacting:

Chief Financial Officer:  Bryan Trudel

Phone Number:  416-316-1481

Email Address:  BTrudel@AvatarInnovations.Energy

Please also contact the Chief Financial Officer if you have any questions regarding this Policy or if you observe any violations to the Policy.

EXCEPTIONS

Any exceptions to this policy will require the approval of the Chief Financial Officer.

FAILURE TO COMPLY

Anyone who violates this policy is subject to disciplinary action up to and including termination of employment or service for cause and prosecution if warranted.